MINUTES OF THE EXECUTIVE BOARD MEETING, WALLINGFORD, CT 10 December 2010

Donald L. Hermance, NEMFA Secretary

Donald L. Hermance, NEMFA Secretary

 

The meeting was called to order by President Whitcomb at 7:42pm. Also present were: Bill Sittard, Steffen Parker, Sal Cicciarella, Tom Reynolds, Gail Reynolds, Erica Howard, Rob Gattie and John Kuhner.

The minutes of the previous meeting were read and approved.

The Treasurer’s report was approved as presented.

Band Manager Erica Howard reported that the contract with the guest conductor had been confirmed, and that the situation was well in hand.

Laura Hilton, Chorus Manager, gave a positive report on the status of the concert chorus.

Rob Gattie, reported a problem with the post office as it pertained to the mailing stamp procedure in providing the membership with the information regarding the Solo and Ensemble Festival. This led to a discussion of a problem in the current notification system which entailed some confusion by the directors about the results of the selection of students for the Concert Festival.

Frank Whitcomb, Concert Festival Chairman, observed that the renovations at the Burlington High School auditorium are basically completed, and excellently done.

Tom Reynolds, Editor of the Bulletin was looking for all important submissions for the Bulletin to be forwarded to him, with all information regarding the Concert Festival well in advance. It was recommended that the next Bulletin be issued by January 15th.

The appointments of Deans was discussed.

President Whitcomb requested that a list of all adjudicators for the Solo and Ensemble Festival be forwarded to him immediately for inclusion in the Concert Festival program.

Rob Gattie, Co-coordinator of the Solo and Ensemble Festival, reported that there was a minimum of adverse comments about the festival.

Steffen Parker, Co-coordinator of the Solo and Ensemble Festival, provided pertinent information concerning the attempts to make a success of the Eastern site in Maine. He noted that after six years of exploring every avenue, progress in increasing memberships has been minimal, and he recommended dropping the site. It was recommended that the Association maintain the status quo.

Steffen also recommended that, because of the limited performance times of vocal ensembles and the particular demands of these events, time slots for vocal ensembles be extended to twelve or fifteen minutes. This was discussed at some length.

Motion made by Steffen Parker: That the length of performances for all vocal ensembles be extended to twelve minutes. Motion passed unanimously.

The problem of late fees for the Solo and Ensemble Festival was discussed at some length.

A request for the rewording of the audition forms was also discussed.

John Kuhner, Nominating Committee Chairman, noted a problem in the selection of nominees. At this point it was voted that the Executive Board go into executive session due to a sensitive matter needing attention.

Upon returning to the regular session, the subject of proposing a women’s chorus for inclusion in the choral concert portion of the Concert Festival was taken under consideration and will be discussed further at a future meeting.

The meeting was adjourned at 10:15pm.

Respectfully submitted,

Donald L. Hermance

Recording Secretary

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